MONTHLY BOARD MEETING – February 12, 2014

MONTHLY BOARD MEETING – February 12, 2014
Chairman Len Eckerly called the monthly Board of Supervisors meeting to order at 6:00 p.m.; all members present.  The minutes of the January 8, 2014 Board meeting were approved as presented on a motion from Laura Rusk; 2nd Lee Wilmsen; motion carried.  The minutes from the January 15, 2014 Special Meeting were approved as presented on a motion from Lee Wilmsen; 2nd Laura Rusk; motion carried.
Treasurer’s Report:
12/31/13 Bank Statement Balance                             $ 44,353.20
Less 3 Outstanding Checks                                       –$  2,206.48
Beginning 01/01/14 Check Book Balance                 $ 42,146.72

January Bank Statement Activity
Deposits                                                          $  23,016.44
Tax Collections                                                $240,392.98
Transfer In                                                      $418,142.21
Interest Earned                                               $           7.43
Less Checks Cleared                                     -$438.992.82
01/31/14 Bank Statement Balance                 $286,919.44
Less 2 Outstanding Checks                           –$    7,763.48
Ending Check Book Balance                          $279,155.96

MMDA Account Beginning Balance                           $490,425.32         General Fund $24,999.03
Interest Earned                                               $      148.70         Building Fund $28,228.00
Tax Collections                                              $619,027.35         Tax Collections $187,814.72
Transfer Out                                                  -$868,142.21        Overpaid Taxes $155.41
Ending 01/31/14 Bank Statement Balance    $241,459.16         Dogs $262.00
Total All Accounts                                                    $520,615.12

Laura Rusk made a motion to approve the Treasures report as presented; 2nd Lee Wilmsen; motion carried.
The Chairman asked if the AGENDA WAS POSTED.  The Clerk answered ‘yes’.
ROAD REPORT – the plows on both Ford trucks and the International had repairs; the roads are starting to close in due to the heavy amount of snow this year; resident driveways have been plowed 8 times and non-residents 6 times.
PROPANE DELIVERIES DURING ROAD BAN – Lee Wilmsen prepared a letter that was sent to the Wisconsin Towns Association Executive Director Rick Stadelman asking for advice as to what we should do during the spring road ban period and propane delivery.  The letter was also sent to Steve Pudloski and Ben Jordan of the Transportation Information Center.  Rick’s reply referenced Wis. Statues Sec. 349.16(3) which gives the Town Board authority to exempt certain services or commodities from the weight limits when “if such exemption or limitation is reasonable and necessary to promote the public health, safety and welfare”.  He thinks that the delivery of propane gas is certainly a public health and safety issue that the Town Board could provide an exemption for propane trucks due to the propane shortage that has occurred in Wisconsin.  He also suggested that we could ask the propane companies to limit their loads to half loads.  His comments are only suggestions and not legal advice.
Laura Rusk in on the Northern Lakes Co-op board and said Cenex (Co-op’s propane supplier) does not see the ‘shortage’ problem to continue closer to the road ban period.
A motion was made by Lee Wilmsen with a 2nd by Laura Rusk to APPROVE 2 MORE SNOWPLOW CONTRACTS for a total of 186.
The Clerk presented the 2013 CASH AUDIT and was approved on a motion from Lee Wilmsen; 2nd Laura Rusk; motion carried.
Len Eckerly advised the Board that Fishing Has No Boundaries is submitting a WATERWAY MARKER APPLICATION AND PERMIT to the DNR as a permanent permit so they do not have to submit one yearly.  The Buoys are put in the Flowage near the Lake Chip Campground during their May event.  Len is required to sign the Marker Application as the local government authorization.
The NEW EMPLOYEE SALARY & BENEFIT PACKAGE was presented and approved on a motion from Lee Wilmsen; 2nd Laura Rusk; motion carried.  Lee mentioned that we surveyed several surrounding Townships as to what they offer their employees.  The entire benefit package may be seen at the Clerk’s office.
Jackie Eckerly asked for Board permission to KEEP A FILE CABINET IN THE TOWN HALL FOR CFAPOA.  Lee Wilmsen made a motion to approve the request for a CFAPOA file cabinet; 2nd Laura Rusk; motion carried.
Len advised the Board that we are required by Federal and State law to PAY OVERTIME TO PART TIME EMPLOYEES if they work more than 40 hours in a week.
The following changes to the EMPLOYEE HANDBOOK were approved on a motion from Lee Wilmsen; 2nd Laura Rusk; motion carried:

  1. Recruitment on page 3 – the words ‘open competition to provide’ were removed from paragraph 1.  And the word ‘will’ was replaced with the word ‘may’ in paragraph 2.
  2. Probationary period on page 4 changed from ‘6’ months to ‘3-6 months as determined by the Board’
  3. Vacation on page 8 – After 1 year of service the vacation benefit will be 10 working days, after 7 years 15 working days and after 15 years 20 working days.  The ‘After 3 years 10 working days was deleted’.

Lee Wilmsen made a motion to APPROVE PAYMENT OF BILLS AND PAYROLL for checks #15368 to #15408 from 01/09/2014 to 02/12/2014 for a total expenditure of $450,423.31; 2nd Laura Rusk; motion carried.
The meeting was adjourned at 7:13 p.m. on a motion from Lee Wilmsen; 2nd Laura Rusk; motion carried.
Patricia Swaffield, Clerk