Minutes of Sep, 2010
MONTHLY BOARD MEETING – September 8, 2010
Chairman Len Eckerly called the monthly Board of Supervisors meeting to order at 6:30 p.m.; all members present.
The minutes of the August 11, 2010 Board meeting were read by the Clerk and approved on a motion from Gene Mittlestadt; 2nd Lee Wilmsen; all in favor; motion carried.
The TREASURER'S REPORT was read by the Treasurer as follows:
$120,699.61 – 07/31/10 Bank Statment Balance
$ 12,614.20 – Less 2 Outstanding Checks
$108,085.41 – 08/01/10 Beginning Check Book Balance
August Bank Statement Activity
$ 40,669.98 – Deposits
$ 75,000.00 – Transfer Out
$ 17.73 – Interest Earned
$ 29,168.05 – Less Checks Cleared
$ 57,219.27 – 08/31/10 Bank Statement Balance
$ 623.29 – Less 1 Outstanding Checks
$ 56,595.98 – 08/31/10 Ending Check Book Balance
$ 16,430.92 – 08/01/10 Money Market Account Balance
$ 71.38 – Interest Earned
$ 75,000,00 – Transfer In $ 91,502.30 – 08/31/10 Bank Statement Balance
$148,098.28 – Total all Accounts
$ 4,430.64 – General Fund
$12,000.00 – Machinery Fund
The TREASRUER'S REPORT was approved as read from Lee Wilmsen; 2nd Gene Mittlestadt; all in favor; motion carried.
ROAD REPORT – summer mowing of town roads is complete; brushing of some roads continues; there are several wash out areas on Venison Creek Road as a result of summer rain; we received the retro reflective signs; U.S. Forestry Service has been contacted to trap beaver at the Hemlock Haven Road culverts; orange cones & barrel have been placed on River Road at the washed out bank area to keep traffic off that area.
ZONING – the Cluster Development proposed amendment from Sawyer County Zoning went to the Town Board before the Planning Commission so Len Eckerly made a motion to rescind the August 11, 2010 Board decision to deny the Cluster Development proposed amendment; 2nd Lee Wilmsen; all in favor; motion carried. Doug Kurtzweil spoke on behalf of the Planning Commission and recommended the Town Board deny the Cluster Development proposal on the grounds that in many ways it is vague, incomplete and fails to address minimum frontage requirements. The Commission voted 4 to 0 with 1 abstention to deny the proposal. Lee Wilmsen made a motion to agree with the Planning Commission decision and deny the Sawyer County Zoning Cluster Development proposal; 2nd Gene Mittlestadt; all in favor; motion carried.
A discussion of the ASSESSOR CONTRACT took place and Len Eckerly made a motion to pay the Assessor $13,000 for the years 2011 & 2012; 2nd Gene Mittlestadt; nay Lee Wilmsen.
Do to the upcoming River Road expense Lee Wilmsen made a motion to MOVE THE MACHINERY FUND in the amount of $15,600 to Highway expense; 2nd Gene Mittlestadt; all in favor; motion carried.
THE SNOWPLOW CONTRACTS will be due October 15, 2010. Len Eckerly made a motion to add a $50 late penalty fee for contracts that come in after the due date, and waive the penalty for new contracts; 2nd Lee Wilmsen; all in favor; motion carried.
The RIDING LAWNMOWER is no longer working and may be too old to repair. Lee Wilmsen made a motion to purchase a new riding lawnmower if repairs can't be done and we have the additional funds; 2nd Len Eckerly; all in favor; motion carried.
The Board discussed GRAVELLING VENISON CREEK ROAD because it has washed out. Randy Dennis checked it and gave us two proposals; one was to put pit run (4" rock) on and then grade it for a cost of $2,600 (includes grading) and the other is to use road gravel for $4,300 plus $500 to grade. The decision on this project will be post pond to the October meeting. Gene Mittlestadt will contact Randy Dennis of R&P Earth to discuss what is exactly needed.
A revision of the DRIVEWAY PERMIT was discussed to include wording for people who are changing their driveway to asphalt or concrete. Len Eckerly make a motion to add wording to the Driveway Permit stating they need a 2nd permit if changing from a gravel to asphalt or concrete; 2nd Lee Wilmsen; all in favor; motion carried.
Len Eckerly presented two estimates to change the GARARGE SERVICE DOOR & HALL BACK DOOR; $4,532 from Hayward Glass and Door and $3,800 from Glass Works. It was decided to post pond the decision until the October meeting.
THE SUBSTANCE ABUSE POLICY was discussed and a copy will be sent to all employees.
Lee Wilmsen made a motion to allow the Chippewa Flowage Area Property Owners to post their MONTHLY MINUTES on the Town kiosk; 2nd Gene Mittlestadt; all in favor; motion carried.
Doug Boer found that he is unable to REMOVE THE BOLTS from our road signs to replace them with the new retro reflective signs. Lee made a motion to purchase an 18 volt Sawall and extra battery; 2nd Gene Mittlestadt; all in favor; motion carried.
The BUDGET WORK SHOP was set for October 21, 2010 at 5:00 p.m.
The ANNUAL EMPLOYEE REVIEW was set for October 11, 2010 at 10:00 a.m.
APPROVAL OF CHECKS #14100 through #14129 was given for a total expenditure of $21,606.75. The meeting was adjourned at 8:15 p.m. on a motion from Lee Wilmsen; 2nd Len Eckerly; all in favor; motion carried.
Patricia R Swaffield, Clerk